The other day one of my clients wondered why, on a particular prescription bottle, the number of pills was circled. And I used to work in a pharmacy, so I could supply the not-very-interesting answer! I shouldn’t say it’s not interesting, because it IS interesting to ME. I like knowing this kind of behind-the-scenes stuff.
The first thing to know is that in the pharmacy where I worked, pharmacy technicians (that’s an entry-level job) did almost all of what you might picture being the pharmacist’s job: counting pills and putting them into bottles, putting the labels on the bottles. The pharmacist would then verify that it had been done correctly.
At my pharmacy, a circled number of pills was the technician saying to the pharmacist, “I noticed that this number was not 30.” So many prescriptions are for 30 pills at a time, that one of the more common pharmacy errors is putting 30 pills in a bottle when it’s supposed to be 10 or 45 or 90 or 120. So a technician might circle the number to let the pharmacist know that the non-30 number was taken into account.
If the number is 30 and it is circled, I’m not sure what it means. That pharmacy might have a policy of circling all numbers, as a way to remind the technicians to check it every time.
If there is a “DC” handwritten next to the number, it meant the technician double-counted the pills. One reason for counting twice is if the medication is a controlled substance, such as a narcotic. Pharmacies have to rigorously document any controlled substance, and there are regular inspections. If the number of pills in the store differs from the number there OUGHT to be, there is trouble: even a single missing pill will have everyone on hands and knees looking under the furniture. So it’s common for a pharmacy to have a policy of double-counting any controlled medication.
Another reason for counting twice is if there’s a note in the customer’s file mentioning a past problem. If a customer recently received the wrong number of pills, for example, we wanted to be careful not to let that happen again soon afterward. Or if a customer repeatedly complained about getting the wrong number, we wanted to be able to say we had counted them twice. Sometimes the technician would count them twice and then the pharmacist would do a final count, just to be really, really sure. If the prescription is a narcotic AND it’s for a customer who routinely says they were shorted on the number of pills, the technician might count THREE times, and write “TC” next to the number.
If you see initials written next to the number, those are usually the initials of the technician who counted the pills and put them in the bottle. Some technicians like to do this because there’s no other way to know who filled what: if a number of errors are being made, a technician might want to be able to say, “My initials aren’t on this, so it wasn’t me.” Sometimes pharmacies will have everyone write their initials every time; other times it’s optional. Or sometimes only new employees do it, so that the pharmacist knows to be extra careful checking those.
In the pharmacy where I worked, the pharmacist didn’t add their initials because we had only one pharmacist working per day, and the computer added their initials automatically to the labels of all prescriptions processed that day. On the very rare occasions when we had two pharmacists, the pharmacist would write his or her initials after the tech’s: ST/CA would be Swistle Thistle (tech) and then Carla Alamo (pharmacist).
In fact, one reason many of the technicians wrote our initials on the labels of bottles we filled is that the computer ALSO automatically added the initials of the technician who had printed the label. But it was very very common for the prescription to be filled by a different technician than the one who had printed the label. It was annoying to see another technician’s initials on the label of a bottle I’d filled, so I liked to add my initials. “No, it was ME!!” Plus, if I made a mistake, I wanted to know about it; and if I DIDN’T make a mistake, I didn’t want to get blamed for it. Plus, I like writing my initials.